YWAM Ships Kona maintains a fleet support department our Port YWAM facilities located at 75-5687 Ali’i Drive, Kona, HI 96740.  This office hosts the Designated Person Ashore desk. Support for all our vessels is a key function of our Kona fleet operations. Here are their responsibilities

Designated Person Ashore (DPA)

 

Communications with Captains

– Office shall at all times maintain a working cell phone that can be accessed 24/7 365 days a year.

– Have access to companies landline, FAX, incoming US Postal Mail and courier services

– Office shall maintain regular communications via Delorme, Satellite, and or SSB radio as needed

Manning levels

– Maintain copies of crew manifest so if any emergency occurs we know exactly who is on each vessel, and all their HR particulars especially next of kin

– Recruit qualified crew keeping minimum manning levels sufficient and planned well in advance

– Maintain a marine experience file on all contacts and ensure HR has copies

– Along with Captains input for each vessel develop and maintain a set of procedures

Schedules

– Diligently track GPS progress for vessels while underway

– Keep YWAM Ships leadership team in Kona apprised of any deviation from published schedule

Risk

– Conduct on going risk analysis and report findings to Director

– Track weather patterns including Sat imagery, wave height, wind direction, pressure systems and stay in touch with services such as weatherguy.com for advise on course and feed advise as needed to the Captains

– Member of the Emergency Response Team at Port YWAM

– Keep copies of all incident reports forms submitted

– Keep updated hurricane/Cyclone response plan

 

Fleet Support

 

Parts and supplies

– Source, purchase and ship parts to vessels as authorized

– Ensure ongoing replacement parts and supplies needed

– Shipping inventory as needed to vessel ahead of schedule

– When needed get funds and parts to crew flying in

– Maintain department’s budget

Dry dock and Yard work

– Every two years vessels need hauling out

– Surveys conducted

– Necessary below the waterline repair and maintenance

Records

– Ensure vessels are always insured

– US Coast Guard documentation are up to date

– Annual registration dues

– Work with Captains to ensure entry and exit permits filed in a timely manner

– USA annual USCG bridge window sticker applied (January each year)

– Annual dues for satellite, Delorme GPS tracking systems

– Keep a master calendar for department

– Record keeping of anything to do with vessels

– Interface with USCG Documentation center

– Assist Captains as requested with any Port State Control, Immigration and Customs communication

– Ensure Captain’s have up to date documentation is on board

Emergency Response Team

– Assist training department with local sailing club

– Assist the Navigation School Director as needed

– From time to time conduct fire drills at Port YWAM

– Maintain a VHF base station radio for local weather, coastguard advisories and ship operations when home

– Maintain relationship with CERT team at University of the Nations Kona

– Maintain relationship with local Department of Land and Natural Resources (DLNR) office

– Maintain relationship with local Coast Guard office

– Maintain relationship with Army Corp of Engineers in Honolulu re mooring details